JOB DESCRIPTION

Immigration Specialist
Location:Philadelphia Area

Overview

At SIG, the primary responsibility of the Immigration Specialist is to oversee and support the company’s immigration programs by working closely with HR Business Partners (HRBPs), Recruiting, Management, employees and external counsel. In this role, you will serve as the firm’s immigration subject matter expert and point of contact. You will be responsible for answering questions, understanding and empathizing with the employee’s situations, working with external counsel on case filing strategies and updates, responding to changing circumstances and needs, and paving the way for a connected and trusted case management experience.

In this role you will:

  • Manage all US immigration cases (non-immigrant and immigrant), assess potential available options and sponsorship viability by working closely with employees, recruiting, managers, HRBPs and external counsel
  • Partner closely with outside counsel on all immigration cases to ensure full compliance with immigration laws and manage outside counsel relationship.
  • Collaborate with management, HRBPs and other business partners on immigration strategy, advise on regulatory changes that may impact the business, employees and/or immigration cases and suggest changes to adapt to changing environment; troubleshoot immigration-related issues and seek to remove barriers before, during, or after an immigration case
  • Work closely with employees to communicate the immigration program, analyze complex matters and employee changing needs, advise on challenges with empathy and resolve issues by facilitating stakeholder discussions that balance business needs, employee experience and risk; communicate regular updates to employees and business partners throughout the visa process
  • Manage and oversee the permanent residence process. Initiate PERMs, coordinate PERM recruitment with external counsel, recruiting and managers, and file PERM applications and immigrant visa petitions
  • Monitor critical dates related to employees’ immigration cases to ensure timely management of their cases and ensure business needs are met. Reach out to managers to request approvals to start visa extensions and permanent residence process. Ensure all visa petition are completed accurately and in a timely manner and sign all immigration related documents and forms
  • Approve legal invoices for processing and review and process other vendor invoices related to immigration. Run, review and analyze immigration expense reports
  • Maintain immigration and employee records to ensure accurate and timely information/documentation and compliance with legal requirements, including maintenance of US public access files
  • Manage the I-9 reverification process for employees on an immigration status to ensure compliance with legal requirements
  • Manage USCIS site visits
  • Serve as the firm’s subject matter expert on all things immigration - stay current with laws, regulations and procedures related to immigration
  • Conduct analysis on work activity, volumes and future needs in order to increase efficiencies in immigration process
  • Act as an advisor on international relocations within the company and work with management, HR, tax, payroll, compensation, and benefits to ensure a smooth relocation process

What we're looking for
  • Bachelor’s degree from accredited university, or equivalent experience
  • Minimum of two (2) years of U.S. immigration experience, either as in-house Immigration specialist or HR role responsible for a significant volume of immigration cases, or as a paralegal within a law firm with responsibility for immigration petition preparation/filing
  • Experience providing guidance to employees, managers, recruiting, and/or HRBPs on highly confidential and sensitive matters
  • Ability to work autonomously, with critical understanding of when to escalate matters to HR team and management
  • Ability to show empathy and discretion with the employee’s situations
  • Ability to balance employees’ needs and business needs
  • Strong strategic thinking skills with an ability to identify and recommend process improvements and best practices
  • Strong written and verbal communication skills
  • Experience building relationship and trust with employees, management, HR business partners, recruiting and external counsel
  • Excellent organizational, planning and time management skills; ability to adapt to changes in priorities
  • Proficient with MS Word, Excel, Outlook and PowerPoint

 

We don’t post salary ranges externally so any salary estimate you see listed here was not provided by SIG and may not be accurate.

SIG is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at SIG via-email, the Internet or directly without a valid written search agreement will be deemed the sole property of SIG, and no fee will be paid in the event the candidate is hired by SIG.

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